OFFICE MANAGING TIP OF THE WEEK

WHAT DO YOU DO WHEN YOU START A PROJECT?

How do you contain all your thoughts, ideas and the information that accumulates before the project even starts?  Where does all that paperwork go as the project moves to completion?  Also, how do you store it all and keep it easily accessible?  In our Managing Tip of The Week, we have a solution.

SOLUTION

As soon as a project is defined, choose one of three type of organizers to contain your information.  Base the decision on how long the project will be, how much info you expect to amass and whether that information will need to be updated. Here’s 3 options to choose from:

    • FILE FOLDER: Use if the project will be a quick, one-time event.  Label it immediately upon the scheduling of the project; feed paperwork into it and store in your project management container on top of your desk for easy access.
    • PROJECT FOLDER: Use if project will be short-term and have multiple areas of concentration needing tracking.  Label it immediately upon scheduling of project; contains 5+ pocket folders that can store small amounts of information.  Keeps everything easily accessible and provides portability; stores on desktop or in drawer nicely.
    • 3-RING BINDER: Use if project will be long-term, have multiple areas of concentration for tracking and need to update information frequently.  Customize the cover AND the binder at the beginning of the project to help keep it easily identifiable; organize the areas using Tab Separators.  Store on desktop, in file drawer or on bookshelf.

RESULT

All project information is well contained, can be updated as needed, looks professional and is easily stored for quick access when needed.

Never worry about where all that project information is EVER again ….once you’ve chosen which product to use, you have everything just where you need it when you need it.  Now tell us, how do you handle your project management information?

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